Administrative Assistant

Role Summary

Global Outreach International is a Christian nonprofit organization committed to advancing its mission through a biblical worldview. Our work, culture, and decision-making are shaped by Christian values and faith-based principles. This role operates within a Christ-centered environment, and candidates should be comfortable working in and supporting a Christian mission and organizational culture.

The Administrative Assistant provides high-capacity administrative and operational support to the Vice President of Development and the Development Team. This role is essential to keeping the department organized, on schedule, and moving forward with excellence.

The ideal candidate is highly tenacious, detail-oriented, and proactive. They are someone who takes ownership of systems, follows through relentlessly, and anticipates needs before they become problems. This role ensures that priorities are executed, deadlines are met, and the Development Team is freed to focus on donor relationships, strategy, and revenue growth.

Core Accountabilities

Executive & Team Support

• Provide direct administrative support to the Vice President of Development, including scheduling, task tracking, meeting preparation, and follow-up.
• Serve as an organizational hub for the Development Team, ensuring clarity, coordination, and accountability.
• Maintain calendars, deadlines, and project timelines to keep the department on track.

Administrative Excellence

• Assist in donor-related administrative tasks, including data entry, reporting, correspondence preparation, and document organization.
• Maintain accurate records in CRM systems and shared drives.
• Prepare internal documents, agendas, notes, and summaries for meetings and projects.

Project & Workflow Management

• Track key initiatives, campaigns, and deliverables across the Development Team.
• Facilitate communication with team members to ensure assigned tasks are completed on time.
• Help build and maintain repeatable systems, checklists, and workflows that improve efficiency.

Communication & Coordination

• Assist with internal communication across the Development Team to ensure clarity and alignment.
• Ensure timely preparation and distribution of materials related to fundraising, campaigns, and reporting.
• Assist with database and storage integrity and optimization.

Outcomes & Measures

Primary Outcomes

• The Development Department stays organized and proactive.
• The VP of Development’s time is protected and leveraged toward high-impact priorities.
• Tasks and projects are completed on schedule.
• Administrative bottlenecks are eliminated or significantly reduced.
• Systems and processes are documented, repeatable, and consistently followed.

Secondary Outcomes

• Increased team morale due to clarity and structure.
• Improved internal communication and follow-through.
• Strong foundation for scaling development efforts over time.

Culture & Values

Global Outreach International exists to show and share the love of Jesus Christ in all that we do. Our culture is shaped by this calling and by our commitment to reflect Christ in our character, relationships, and work; both on the field and in the office.

Every missionary and staff member is expected to affirm Global Outreach International’s Statement of Beliefs and to actively live out the Core Values outlined below. These values are not merely aspirational; they guide our decisions, shape our conduct, and define how we serve one another and those we are called to reach.

Together, we seek to cultivate a Christ-centered community marked by faithfulness, integrity, humility, and love; so that our lives and work consistently point others to Christ.

Core Values

Discipleship [Jesus Follower] Demonstrates an abiding walk with Christ, a passion for His name, spiritual maturity, and Godly character.

Diligence [Productive & Fruitful] Works hard and able to accomplish tasks and projects that advance the mission of Global Outreach International.

Humility [Selfless & Teachable] Demonstrates an accurate self-perception, willingness to listen, and a teachable spirit.

Service [Servant-Hearted] Sees role as service to Jesus, the church, and our missionaries and home office staff.

Clarity [Clear Communicator] Has skills to be understood and understand with kindness, truth, and love.

Requirements & Competencies

• Strong administrative and organizational skills with exceptional attention to detail.
• Demonstrated tenacity; does not drop the ball and follows through until tasks are complete.
• High level of initiative and ability to work independently in a remote environment.
• Familiarity with CRM systems, spreadsheets, shared documents, and project-tracking tools is preferred.
• Ability to manage multiple priorities without losing accuracy or momentum.
• Strong written and verbal communication skills.
• Alignment with Global Outreach International’s vision, mission, values, and faith-based culture.

Ministry & Cultural Fit

• Affirmation of Global Outreach International’s Statement of Beliefs and alignment with its Christ-centered mission.
• Demonstrated understanding of and respect for the missionary context, including donor-missionary dynamics and ministry storytelling.
• Experience in missions, ministry, or faith-based nonprofit work is strongly preferred.

Global Outreach International is a Christian nonprofit organization committed to advancing its mission through a biblical worldview. Our work, culture, and decision-making are shaped by Christian values and faith-based principles. This role operates within a Christ-centered environment, and candidates should be comfortable working in and supporting a Christian mission and organizational culture.

Qualified applicants may email Marshall LeCroy at [email protected]